When it comes to job search, college admissions, or securing scholarships, a compelling letter of recommendation is definitely a game-changer. By offering an endorsement from someone who knows your strengths, a well-written recommendation letter can provide the added credibility needed to make you stand out.
So, if you’re interested in getting a recommendation from a superior with whom you had a great working relationship, how should you proceed? In this guide, we’ll explore how to ask for a letter of recommendation in a professional, effective way to help maximize the quality of your application materials.
What are Letters of Recommendation For?
A letter of recommendation is a testament to your abilities, character, and potential. Whether you’re applying for a new job, pursuing an advanced degree, or seeking a competitive internship, these letters validate your skills and accomplishments through the perspective of a credible reference.
For students, particularly those applying to college, a recommendation letter showcases not only their academic performance, but also extracurricular activities, test scores, and personal attributes. Similarly, professionals can leverage these letters to highlight their work ethic, skills, and potential within their industry. Alongside their letter of application, this ringing endorsement from an external source serves as validation of what they bring to the table.
When and Whom to Ask for a Recommendation Letter
When requesting a recommendation letter, timing and choice of recommender are essential. Aim to ask at least 2-3 weeks in advance, allowing the writer ample time to craft a thoughtful and personalized letter. For students, the best time to start requesting these letters is during junior year or early senior year, especially for college admissions.
Selecting the right person is crucial, as effective letters come from those who know you well and can confidently discuss your achievements. Consider supervisors, professors, coaches, or colleagues who have witnessed your skills and growth. For students, teachers who will highlight both academic and extracurricular accomplishments are ideal. When learning how to ask for a letter of recommendation, be selective, ensuring each recommender has the credibility to strengthen your application.
How to Ask for a Letter of Recommendation
Requesting a letter of recommendation may feel daunting, but following a few simple steps can make it easier and more effective. Here’s a step-by-step approach on how to ask for a letter of recommendation while maintaining professionalism:
1. Request in person (if possible).
Whenever feasible, ask for the recommendation in person. A face-to-face request conveys sincerity and gives you an opportunity to explain why you value their endorsement. If in-person isn’t possible, a well-crafted email works as well—just be polite, concise, and clear about your request.
2. Provide ample time.
Reach out at least a few weeks ahead of your deadline to ensure your writer has enough time to write a thoughtful letter. This not only shows respect for their schedule but also results in a better letter.
3. Be specific about why you’re asking them.
Explain why you believe they’re the right person to write your recommendation. Whether it’s their firsthand knowledge of your work ethic or their unique insight into your academic skills, make it clear why their endorsement is meaningful to you.
4. Share key information and deadlines.
Offer details that will help them write an effective letter, such as your resume, any relevant test scores, cover letter, or a “brag sheet” highlighting your accomplishments. Be sure to specify the due date and any particular points you’d like highlighted.
5. Express appreciation.
Acknowledge the time and effort it takes to write a recommendation and express your genuine gratitude. A simple “thank you” goes a long way in showing respect for their support.
6. Follow up with a polite reminder.
If the deadline is approaching and you haven’t received the letter, follow up politely. This could be a short email that reaffirms your appreciation and gently reminds them of the due date.
Tips for Getting the Best Letters of Recommendation
Securing impactful letters of recommendation is crucial for strengthening your applications, whether for jobs or academic programs. The right letter provides valuable insights into your abilities, work ethic, and character, giving you a competitive edge.
To ensure your recommendations shine, follow these essential tips.
Choose Wisely
Select character references who are not only familiar with your achievements but who can also speak authentically to your strengths and character. If a person feels uncomfortable or unable to provide a strong endorsement, it’s best to seek someone else who will confidently support your candidacy.
Provide a Brag Sheet or Resume
As noted above, a well-crafted brag sheet or resume serves as a helpful tool for your recommender, offering a concise overview of your accomplishments and experiences. This document can highlight significant projects, awards, or relevant skills, making it easier for them to illustrate specific qualities in their letter.
Mention Specific Qualities to Highlight
Gently suggest key points you would like your recommender to emphasize in their letter, tailored to the context of your need. For job search, it might be beneficial to focus on work ethic and relevant skills, while for college admissions, attributes like leadership, dedication, and community involvement might stand out more.
Respect Their Time
Make sure to give your recommender ample time to craft a thoughtful and detailed letter, as rushed requests often lead to generic recommendations that lack personal insight. Providing at least a few weeks’ notice shows respect for their busy schedule and allows them to create a more compelling endorsement.
Include Additional Information If Needed
For applications that require more extensive details, such as graduate school or specialized programs, consider sharing supplementary materials like test scores, writing samples, or project descriptions. These documents will provide your recommender with additional context, enabling them to write a more comprehensive and supportive letter.
Send a Thank-You Note
After receiving your recommendation letter, take the time to express your gratitude through a thank you note or email. This gesture not only demonstrates your appreciation but also helps to foster a positive relationship for any future recommendations you may need.
Secure Your Success with a Standout Recommendation and a Winning Resume
While a strong letter of recommendation bolsters your candidacy, a professionally crafted resume is equally crucial, if not more. When both work together, they provide a cohesive picture of your abilities and potential. Understanding how to ask for a letter of recommendation is an important step in ensuring you have this valuable endorsement to complement your resume.
Resume Professional Writers provides top-notch support to applicants, students, and professionals in preparing their job search tools. From our resume writing services to career advice and job search tips, we make it a priority that your qualifications shine on paper. With these, you’ll stand out in today’s competitive job market, making a positive impression on potential employers or admissions committees. Contact our career experts today to get started!
